Volunteer Management

Volunteer Management and Volunteer Recruitment

Recruit applicants

Using fast, reliable, secure and easy to use online event management software.

Select those appropriate

Simple to use filters allow you to find the right staff and volunteers for your events.

Assign roles

With a few clicks you can organise your staff and volunteers into groups or shifts.

Track progress

Add ratings and account notes, block staff and volunteers you’d rather not see at future events.

How PAAM can help you

PAAM can help with your volunteer management by bringing many of the tasks involved with volunteer management together into a single software application.

Due to the way PAAM works - a secure online software application based on Cloud Architecture - PAAM enables all involved with your volunteer management to have access to the information about your volunteers they require from wherever they may be working, be this in the office, from home or onsite at the event itself.

When offsite those handing your volunteer management can setup new volunteer events in PAAM at any time; your volunteer events including groups and shifts for your volunteers to be assigned to. Your volunteer management team can reference your volunteer events, groups and shifts quickly and easily letting your volunteer management know how many volunteers have applied, how many volunteers have paid a deposit and how many volunteers have been offered positions.

Those involved with your volunteer management can upload event information to PAAM for your volunteers to view and download. Volunteer event documents such as event volunteer management plans, volunteer briefing packs, volunteer health and safety information, directions for volunteers, maps for volunteers, volunteer shift patterns, train timetables for volunteers and more can be uploaded to an event allowing all the volunteers who have been offered a position at that event to view and download.

When your volunteer management needs to find volunteers this can be done quickly using PAAM's simple to use volunteer search filters. Volunteers can be searched for by location, qualifications, volunteer event experience and directly via personal details such as name, email address or PAAM volunteer ID number.

When you get to the event site PAAM Onsite can help you setup quickly and focus on your volunteer management. All of the data you require to get up and running including your volunteer profiles, your volunteer groups and shifts are ready and waiting. PAAM Onsite allows you to get your volunteers checked in, assign and confirm your volunteer's shifts, record your volunteer's attendance, make notes and rate your volunteer's performance. When you're ready PAAM Onsite can then be synchronised with PAAM Online.

You can find out more about PAAM in the PAAM Tour.

Please contact PAAM to discuss how PAAM can help you!

Volunteer Recruitment

PAAM can help with event volunteer recruitment by both streamlining and simplifying the volunteer recruitment process.

Throughout the volunteer recruitment process new event volunteers can be directed towards PAAM, event volunteers can then quickly and easily setup an account and start applying for volunteer events straight away.

As new volunteer events are added to PAAM by your volunteer recruitment team - all current PAAM event volunteers can quickly be contacted by email or text message letting them know they can login and apply to volunteer at the new events.

PAAM's messaging systems are incredibly versatile and designed for volunteer recruitment; event volunteers can be contacted by location, volunteer application status, volunteer payment status, event status, volunteer group and shift status and more. This allows for targeted messaging of volunteers throughout the event volunteer recruitment process.

If event volunteers are required to pay a deposit for a volunteer event the volunteer payment can be processed via PAAM. The PAAM E-Commerce Payment Gateway is simple to setup - defaulting to PayPal although any merchant gateway or payment provider can be used. PAAM can also supply details for event volunteers to pay a deposit via BACS or Cheque.

There will always be some event volunteers who you would rather not see volunteer at another event. PAAM's blacklist helps your volunteer recruitment management team by allowing your volunteer recruitment management team to block applications from both current event volunteers and potential event volunteers at any time in the volunteer recruitment process. Blocking an event volunteer stops them being able to apply to volunteer for new events and removes them from volunteer events previously applied to.

During your volunteer recruitment process as you promote your event volunteering vacancies each year to recruit your volunteers PAAM can help by showing you which volunteer recruitment methods are best for getting the word out to your event volunteers. Throughout PAAM, easy to reference visual breakdowns of your volunteer recruitment statistics are displayed including the number of volunteers logging in, how many volunteers are following this up with an event volunteering application and an event deposit payment.

A demo of PAAM can be experienced from an applicant/user perspective here.

If you would like to book a full trial of PAAM including access to all administrative functionality please contact PAAM.

A quick look at PAAM

Recruit applicants

Volunteer Management and Volunteer Recruitment Applicants

Select those appropriate

Volunteer Management and Volunteer Recruitment Selection

Assign Roles with Groups/Shifts

Volunteer Management and Volunteer Recruitment Assign Roles with Groups and Shifts

Track Progress

Volunteer Management and Volunteer Recruitment Track Volunteer Progress

take the tour and see how PAAM can help

PAAM can also help you with

How you can keep up to date with PAAM

Why choose PAAM?

Secure Web Based Software Application

When using PAAM you don’t need to worry about the technical side. The PAAM Event Management Software Application is based on Cloud Architecture, meaning connectivity, security, redundancy, uptime, backups and upgrades are handled for you, allowing you to stay focused on managing your events.

Designed for Large & Small Teams

From its conception the PAAM Event Management Software Application was designed to organise both large and small teams of event staff and event volunteers in a way that makes sense to those who actually need to manage them ‘in the field’.

Developed for the Event Industry

The PAAM Event Management Software Application was developed by Hotbox Studios Ltd and Mark Hatchard. Mark has been involved with large scale event recruitment, planning and onsite event management since the early 90s.

Scalable and Modular Software Design

The PAAM Event Management Software Application is highly customisable. Software Application design including logos, colour schemes and email templates can be modified by the client. Additional functionality such as a new export or section for the application form can be added as required.